Position Overview

Reporting to the CEO, the Manager, Events and Sales will guide, promote, and steward fundraising and community partner events and campaigns, and provide leadership and execution of Guest Services and Corporate events in support of revenue generation for the BC Sports Hall of Fame.We are looking for candidates with proven experience and success in stewarding community partnerships, events leadership, people management, event writing and communications, and database maintenance.

Responsibilities

Events Management:

1. Plans, manages, and leads the execution of all aspects of assigned fundraising and relationship building events.
2. Plans and manages stewardship events for BCSH Network/Community partners.
3. Executes all activities related to event coordination and relationship management
4. Works with marketing and social media personnel to promote fundraising and community events and campaigns.
5. Develops, writes and coordinates all pre-event and post-event materials, and recognition in relation to donors, volunteers, community and corporate partners.
6. Liaises with Marketing team members to ensure development and production of event collateral, including video production, website content, signage, and event programs.
7. Solicits Value in Kind donations, Auction items etc. and ensure proof of value are obtained.
8. Develops, tracks and monitors event/campaigns budgets, ensuring completion of necessary contracts and agreements, and timely payments to suppliers.
9. Works closely with Finance manager to ensure timely, accurate tracking of data in the chosen databases and to ensure submission of invoicing and tax receipting is timely with respect to events.
10. Manages event volunteer recruitment, training, and orientation programs.
11. Provides on-site event management: set-up & teardown, staging, staff and volunteer coordination, auction, food & beverage and entertainment.
12. Secures, coordinates and manages event vendors and suppliers.
13. Prepares post-event/campaign follow-up reports and tracking data.
14. Keeps team informed and updated at Weekly Staff meeting and identifies deliverables and staff requirements for all events and related campaigns.
15. Keeps on top of event trends: food, entertainment, apps + software, event marketing.

Corporate Events & Sales:

1. Leads the promotion and sales of corporate hall rentals and execution of corporate events.
2. Executes all activities related to Corporate event coordination and management.
3. Works with marketing and social media personnel to promote corporate event rentals.
4. Develops estimates for Corporate Event rentals, ensuring completion of necessary contracts and agreements, coordination of suppliers and timely payments to suppliers.
5. Leads the execution of BCSHOF corporate events – i.e. AGM, Board of Trustees events.

Guest Services and Admission Sales Responsibilities:

1. Manages Guest Services and its staff, including volunteers, to deliver the brand experience and provides branded materials, training, tools and resources to service our guests/visitors.
2. Develops sales strategies to increase admissions revenue.

Qualifications, Skills and Competencies

1. A University degree in a related field or completion of a post-secondary events/marketing/fundraising program and a minimum of 5+ years directly related experience in fundraising event management, and with community partners.
2. Passionate about sport and honouring sport culture
3. Excellent project management, implementation and evaluation skills.
4. Strong attention to detail, organizational and administrative skills and the ability to manage multiple priorities and event logistics simultaneously.
5. Strong written and verbal communication skills particularly in relation to event communication, marketing and reporting outcomes.
6. Sound ability to develop plans, think strategically, and motivate others to fulfill objectives and be accountable to timelines and deliverables.
7. Ability to exercise initiative and self-motivation and, at the same time, work collaboratively within a team.
8. Effective relationship builder particularly with staff, vendors, donors, and partners.
9. Advanced knowledge and understanding of event logistics and event partnership practices.
10. Skilled problem-solving orientation and ability to consider complex variables and make informed decisions.
11. Ability to work under pressure and produce high quality work to deadline while maintaining composure.
12. Highly adept in Microsoft Office suite of programs (Outlook, Word, Excel and PowerPoint).
13. Experienced with tracking financials and have a strong understanding of budgets
14. Ability to work from our office at BC Place.
15. Ability to attend all necessary events + initiatives both in person and virtually. Given the nature of events, able to work irregular hours including evenings, weekends as needed.
16. A valid driver’s licence and access to a vehicle would be an asset.

Please submit covering letter plus a resume demonstrating skills, experience and knowledge relevant to this position. In addition, please state why you are interested in working with the BC Sports Hall of Fame and specifically in this position.
Submit materials to: Michelle Kitchen, CEO, michelle@bcsportshall.com
Application Deadline: August 31st, 2023

PLEASE NOTE: No phone calls please.
Please note there is a three month probation period prior to becoming a full-time team member. Once and if the candidate is a full time staff member there is a competitive benefits package. Only successful candidates will be contacted. Thank you to everyone who expresses interest in the position and the BC Sports Hall of Fame. We truly appreciate your interest in the organization.

About the BC Sports Hall of Fame

The BC Sports Hall of Fame celebrates extraordinary achievement in B.C. sport history and inspires future generations to make their dreams come true. As a non-profit charitable organization, the Hall curates an astounding collection of 27,000 heritage artifacts and 100,000 archival documents representing 150- years of sport history in British Columbia. Through Hero in You Youth Education Programs, the BC Sports Hall of Fame reaches over 6,500 young learners each year across the province, advancing a mission of building outstanding community legacies by honouring the past and inspiring the future. For more information, please visit bcsportshall.com or follow us on Twitter, Facebook, or Instagram @bcsportshall